Run your entire agency on one free platform — and turn every hurdle into a smart move.
Clients, tasks, approvals, content, invoices and reports — all in one place. Built for marketing agencies that want to scale without tool sprawl or extra cost.
4.9/5 from 500+ marketing agencies in 20+ countries
"We replaced 6 tools with Rytain in a weekend. Our team finally has one place to run clients, content and invoices — and clients love the portal."
Priya M. · Founder, growth marketing agency (India)
The agency workflow
One workspace. The whole agency workflow.
Stop stitching together six tools. Rytain handles every step from winning a client to getting paid — with AI in the moments that matter most.
Step 1
Win
AI-drafted proposals tuned to each prospect
Step 2
Plan
Monthly marketing calendar per client
Step 3
Create
Content written in each client's brand voice
Step 4
Approve
One-tap client approvals with revision history
Step 5
Track
Every output measured against the monthly plan
Step 6
Bill
Recurring invoices with auto-reminders and follow-ups
Sales & Proposals
Win more clients with AI-drafted proposals.
Stop starting every proposal from a blank page. Rytain learns your services, pricing, and past wins — then drafts proposals tuned to each prospect. Track status, send reminders, and convert leads without leaving the app.
Proposal ideation with AI
Generate scope, deliverables, and pricing options based on the prospect's brief and your past proposals.
Status tracking
See which proposals are open, viewed, accepted, or stuck. Auto follow-up reminders so nothing dies in someone's inbox.
From proposal to project
Accepted proposal? It becomes a fully scoped client workspace with one click.
AI Content Writing
Content that sounds like your client — not like ChatGPT.
Rytain learns each client's brand voice, audience, and history. Then writes captions, reel hooks, ad copy, blog drafts, and campaign angles you can actually use — without rewriting from scratch.
Tuned per client
Each client workspace has its own brand voice, tone, audience, and content history. The AI uses all of it.
Built for marketing outputs
Captions, ad copy, reel hooks, email subject lines, blog briefs, campaign angles. Not generic AI essays.
Refines with feedback
The more you approve and edit, the better the AI gets at writing for that specific client.
Not ready to switch tools? Start with the playbook.
Get our free Agency Operations Playbook — the workflow we've seen 500+ agencies use to run sales, content, and delivery without the chaos.
Marketing Calendar
A monthly plan every client can see — and every output tied to it.
Lay out the month per client on a clean calendar. Every reel, post, ad, and report is a tracked output linked back to the plan. No more "what did we actually deliver this month?"
Plan once, execute all month
Drag-and-drop calendar with content slots, deadlines, and assignees per client.
Plan vs. actual
See exactly what was promised vs. what shipped, in real time.
Client-visible
Clients see their own marketing calendar in the portal. No more end-of-month surprises.
Output Tracker
Every deliverable tracked. Every retainer accountable.
Promised 12 reels, 4 blog posts, and a monthly report? Rytain tracks every one — automatically, against the plan. Your team sees what's pending. Your clients see what's shipped. You see what's at risk.
Plan vs. delivered
Live dashboard per client showing committed outputs vs. what's actually shipped this month.
Retainer accountability
Never lose a client because they "didn't see what they paid for" again.
Team workload visibility
See who's behind, who's on track, and who has bandwidth — across every client.
Client Portal
Your clients get a portal too — not another email thread
Most agency tools are internal-only. Rytain gives every client a clean, branded login where they can see exactly what's happening.
Client Approvals
Review creatives and approve or request changes with one tap. Full revision history kept automatically.
Client Tasks
Clients see what they need to provide, when. No more chasing logos and brand assets across Slack threads and email chains.
Client Invoices
Pending and paid invoices in one tidy list. Pay online, download, or query — all in-portal.
Client Chat & Forms
Client questions, briefs and feedback live where the work lives. No more lost threads.
Follow-ups & Chat
Nothing falls through the cracks.
Auto follow-ups for proposals, approvals, missing assets, and unpaid invoices. Internal team chat scoped per client. Client chat that lives where the work lives.
Smart follow-ups
Rytain chases proposals, approvals, missing brand assets, and overdue invoices on your behalf.
Per-client chat
Internal team chat scoped to each client. No more lost threads in Slack DMs.
Client chat in the portal
Client questions, briefs, and feedback live next to the work — not in 200-message email chains.
Payments & Recurring Invoices
Get paid on time — without the chasing.
Recurring invoices, multi-currency support, and auto-reminders built in. Stripe and other payment processors connect in minutes.
Recurring invoices
Set retainers once. Rytain raises invoices on schedule, every cycle, in your client's currency.
Auto reminders
Polite, branded follow-ups for unpaid invoices — sent on your behalf, so you don't have to.
Stripe and other processors
Clients pay online from the portal. Reconciliation happens automatically inside the workspace.
Role-based access
The right access for every role.
Account managers, designers, copywriters, freelancers, and clients each see exactly what they should — nothing more, nothing less.
Granular permissions
Set what each role can view, edit, approve, or invoice.
Freelancer-safe
Bring in contractors per project without exposing your full client list.
Client-side controls
Clients only see their own workspace. Approvals, invoices, calendar — never another client's data.
What Rytain replaces
One tool instead of six
Most agencies we onboard cancel at least three subscriptions in their first month.
Replaces
- Trello / Asana for tasks
- Google Calendar / Notion for content planning
- Google Forms for client requirements
- Stripe and other payment processors tracked in spreadsheets
- Excel for P&L
- Slack threads and email chains for client approvals
With Rytain
One workspace where everything lives together — and talks to itself.
- Tasks, calendar and chat in one place
- Client portal with approvals and invoices
- Forms, briefs and creatives attached to every project
- Recurring invoices with auto reminders
- Real P&L per client, per month
- AI brainstorm grounded in each client's brand
Finance & P&L
Finally, a real P&L for your agency
Most agency tools track tasks. Rytain also tracks money. See profit per client, per month, per service line — automatically, from the invoices and costs already inside your workspace. No exports. No second spreadsheet. No "let me check with accounts."
Full feature map
The complete operating system for your agency
Fifteen modules. One workspace. Zero context-switching.
Plan
Calendar planning
Plan reels, campaigns and reports per client on a clean monthly view.
Creatives
Brief, shoot, edit and publish content end-to-end with files attached at every step.
Brainstorm (AI)
Generate campaign ideas, captions and content angles in seconds, tuned to each client.
Sales / Proposals
Send proposals, track status, and convert leads into clients without leaving the app.
Execute
Tasks & subtasks
Assign work with checklists, deadlines, file uploads and dependencies.
Today & Assigned to me
Every team member opens Rytain and instantly sees what's due today.
Chat
Internal team chat scoped per client, per project. No more lost threads across Slack and email.
Services
Define your service catalog once and apply it across every client retainer.
Get paid
Payments / Invoices
Recurring invoices, due reminders, and a clear view of pending vs paid.
Finance & P&L
See real profit per client, per month — not a spreadsheet you forget to update.
Timeline & Reports
Auto-generated client reports and team timeline views, ready to share.
Team
Manage roles, permissions and workload across your full agency.
Run the front office
Multi-client workspaces
Each client fully isolated, with their own data, calendar, and team access.
Dynamic forms
Build requirement forms, share via a link, collect responses per client.
Dashboard
One screen showing the health of your entire agency — clients, cash flow, deadlines, alerts.
Built for your agency type
Built for the way your agency works
Whether you run paid media, SEO retainers, social content, or full-service — Rytain adapts to your workflow instead of forcing a new one on you.
Paid Media Agencies
Plan campaigns, brief creative, get approvals and report ROAS — without bouncing between five tabs.
SEO Agencies
Run audits, content calendars and reporting per retainer. Track every deliverable and every invoice in one place.
Social & Content Agencies
Calendar, drafts, client approvals and publishing — with AI that already knows the brand voice.
Full-Service Agencies
One workspace for every service line, every client, every team — instead of duct-taped tools.
Branding & Design Studios
Move briefs, mocks, revisions and final files through approval without losing the thread.
Performance Marketing Shops
See real profit per client and per channel — not just spend and a vanity dashboard.
Influencer Agencies
Track talent, deliverables, content approvals and payouts in a single client workspace.
B2B Demand-Gen Agencies
Long campaigns, multiple stakeholders, approval chains — all visible without weekly status calls.
How it works
Set up in days, not quarters
Three steps to move your entire agency in.
Add your clients
Create a workspace per client in seconds. Each one gets isolated tasks, calendar, forms and invoice history.
Plan and execute
Lay out the month on a clean calendar. Assign tasks to your team, attach briefs, set deadlines, and track everything from one Today view.
Approve and get paid
Send work for client approval with one tap. Generate recurring invoices and let Rytain chase payments for you. Most teams are fully migrated in their first 3–5 days — not their first quarter.
Pricing
Simple plans that scale with you
Start free for 14 days. Upgrade only when you need more.
One tool instead of six — included in every plan
Starter
Free to try. Run 1–2 clients with the essentials.
+₹100/mo per extra client
Start with Starter- Up to 2 client workspaces
- 2 team seats
- 5 invoices / month
- 50 AI credits / month
- Dashboard
- Today
- Assigned to me
- Clients
Growth
For growing agencies running multiple clients & creatives.
+₹100/mo per extra client
Start with Growth- Up to 15 client workspaces
- 10 team seats
- 100 invoices / month
- 500 AI credits / month
- Dashboard
- Today
- Assigned to me
- Clients
Scale
Everything unlocked. AI brainstorm, finance & unlimited usage.
- Unlimited client workspaces
- Unlimited team seats
- 2,000 AI credits / month
- Dashboard
- Today
- Assigned to me
- Clients
Start free — no credit card required.
Customers
Agencies that switched to Rytain
Real teams running real client work — without the tool sprawl.
FAQ
Frequently asked questions
Migrate this week. Cancel three tools by next.
Most teams are fully on Rytain in 3–5 days. We'll personally help you import your clients, retainers and existing tasks — for free.
🛡 Money-back guarantee: If you don't cancel at least one other tool in 30 days, full refund.